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Metchosin Co-op Preschool
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Executive Roles


Metchosin Preschool is a parent run co-operative. Member families are responsible for the administration and upkeep of the school. In order for the preschool to run smoothly & efficiently, caregivers are required to fill the Executive Board. It's an excellent way to be involved with your child's school, get to know the surrounding community of Metchosin & create long lasting connections!

The following descriptions are intended as a guide to give you and idea of the responsibilities for each executive member. If you would like to contact the current Executive Board for inquiries or more information, please email:

metchosinpreschoolexecutive@gmail.com

President

✰ prepares agenda for and chairs the 
    Executive and Monthly Meetings 
✰ primary liaison with the ECE(s) 
✰ resource person for all committees, 
    serving in an advisory capacity only 

✰ prepares and submits the gaming grant
✰ ensures all licenses and contracts are 
    renewed 

✰ oversees the total functioning of the 
    Preschool, delegating responsibility 
    as necessary

Secretary

✰ records minutes at the Monthly, 
    Executive and Annual General meetings

✰ types letters, thank­ you's and 
    other miscellaneous correspondence 

✰ posts minutes for signing by
    absentee members  

✰ backs up school computer regularly
✰ responsible for computer maintenance

Fundraising
(2 people - 1 per class)

✰ encourages suggestions from 
    membership for fundraising ventures 

✰ plans and organizes fundraising events 
    by establishing committees and work 
    parties as necessary to achieve the 
    annual fundraising goal  (determined 
    by the annual budget prepared by 
    the Treasurer) 

✰ arranges for publicity of events 
    as necessary

✰ collects monies raised and hands over 
    to the Treasurer

✰ maintains detailed records of each 
    fundraising event to assist future 
    fundraisers

Vice President

✰ assists the ECE(s) to prepare job list, 
    helping members when necessary

✰ may chair Constitution and Bylaws 
    Review Committee, Personnel 
    Committee, ECE Hiring Committee, 
    and Benevolent Fund Review
    Committee

✰ works with Maintenance Chair to ensure 
    preschool hall is kept in good repair

✰ assists President and chairs meeting 
    in her/his absence 

Treasurer

✰ prepares monthly financial statement 
    and report for monthly meetings

✰ works with the school’s accountant
✰ handles monthly payroll and bank
    statements

✰ ensures that the payroll and 
    subsequent T4 slip(s) and tax receipts  
    are prepared 

✰ collects fees, makes deposits and 
    disburses funds as approved   
    and budgeted 

Enrollment & Orientation

✰ informs interested individuals of 
    Preschool philosophy, requirements of 
    co­-op members, fee structure, etc.  

✰ distributes & collects enrollment forms,
    fees and ensures enrollment packages
    are complete

✰ arranges various orientation sessions 
    providing members with ample 
    opportunity to complete the 
    orientation requirements, e.g. 
    Observation, Orientation Workshop, 
    Annual General meeting, Year End Get  
    Together, Monthly Meetings, etc.  
✰ arranges and conducts visits to 
    Preschool by prospective members

Second Vice

✰ responsible for general upkeep and 
    usage of the hall, including hall booking
    for groups, timetable, issuing keys, and
    related jobs and collecting all monies 
    from hall rental and handing over to 
    the Treasurer

✰ responsible for tracking parent education
    and parent attendance of monthly
    meeting(s), as well as participation days

✰ acts as liaison with St. Mary’s and the
    Preschool

Maintenance

✰ organizes and supervises periodic 
    clean­ups (usually up to 4 per year) 

✰ responsible for keeping Preschool and 
    playground equipment in good repair,
    organizing work parties as required 

✰ arranges for new equipment, as 
    approved by membership

✰ set up/ take down chairs-tables for all
    meetings

✰ responsible for keeping fridge, stove,
    smoke detectors and other Preschool
    equipment in good working order

Marketing

✰ works with the Fundraising and
    Enrollment Chairpersons to promote  
    fundraising and enrollment events

✰ encourages suggestions from 
    membership for marketing ventures 

✰ ensures Preschool information is accurate
    & up-to-date wherever posted/published  
    in the community

✰ publishes updates and events of the 
    preschool to local papers and
    social media 

✰ maintains Preschool websites and social  
    media platforms

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