Executive Roles
Metchosin Preschool is a parent run co-operative. Member families are responsible for the administration and upkeep of the school. In order for the preschool to run smoothly & efficiently, caregivers are required to fill the Executive Board. It's an excellent way to be involved with your child's school, get to know the surrounding community of Metchosin & create long lasting connections!
The following descriptions are intended as a guide to give you and idea of the responsibilities for each executive member. If you would like to contact the current Executive Board for inquiries or more information, please email:
metchosinpreschoolexecutive@gmail.com
The following descriptions are intended as a guide to give you and idea of the responsibilities for each executive member. If you would like to contact the current Executive Board for inquiries or more information, please email:
metchosinpreschoolexecutive@gmail.com
President
✰ prepares agenda for and chairs the
Executive and Monthly Meetings ✰ primary liaison with the ECE(s) ✰ resource person for all committees, serving in an advisory capacity only ✰ prepares and submits the gaming grant ✰ ensures all licenses and contracts are renewed ✰ oversees the total functioning of the Preschool, delegating responsibility as necessary Secretary
✰ records minutes at the Monthly,
Executive and Annual General meetings ✰ types letters, thank you's and other miscellaneous correspondence ✰ posts minutes for signing by absentee members ✰ backs up school computer regularly ✰ responsible for computer maintenance Fundraising
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Vice President
✰ assists the ECE(s) to prepare job list,
helping members when necessary ✰ may chair Constitution and Bylaws Review Committee, Personnel Committee, ECE Hiring Committee, and Benevolent Fund Review Committee ✰ works with Maintenance Chair to ensure preschool hall is kept in good repair ✰ assists President and chairs meeting in her/his absence Treasurer
✰ prepares monthly financial statement
and report for monthly meetings ✰ works with the school’s accountant ✰ handles monthly payroll and bank statements ✰ ensures that the payroll and subsequent T4 slip(s) and tax receipts are prepared ✰ collects fees, makes deposits and disburses funds as approved and budgeted Enrollment & Orientation
✰ informs interested individuals of
Preschool philosophy, requirements of co-op members, fee structure, etc. ✰ distributes & collects enrollment forms, fees and ensures enrollment packages are complete ✰ arranges various orientation sessions providing members with ample opportunity to complete the orientation requirements, e.g. Observation, Orientation Workshop, Annual General meeting, Year End Get Together, Monthly Meetings, etc. ✰ arranges and conducts visits to Preschool by prospective members |
Second Vice
✰ responsible for general upkeep and
usage of the hall, including hall booking for groups, timetable, issuing keys, and related jobs and collecting all monies from hall rental and handing over to the Treasurer ✰ responsible for tracking parent education and parent attendance of monthly meeting(s), as well as participation days ✰ acts as liaison with St. Mary’s and the Preschool Maintenance
✰ organizes and supervises periodic
cleanups (usually up to 4 per year) ✰ responsible for keeping Preschool and playground equipment in good repair, organizing work parties as required ✰ arranges for new equipment, as approved by membership ✰ set up/ take down chairs-tables for all meetings ✰ responsible for keeping fridge, stove, smoke detectors and other Preschool equipment in good working order Marketing
✰ works with the Fundraising and
Enrollment Chairpersons to promote fundraising and enrollment events ✰ encourages suggestions from membership for marketing ventures ✰ ensures Preschool information is accurate & up-to-date wherever posted/published in the community ✰ publishes updates and events of the preschool to local papers and social media ✰ maintains Preschool websites and social media platforms |
